The child may continue as a covered dependent through the end of the year in which the child turns age 19. If your child is no longer eligible for coverage under the State plan, your child can be covered under COBRA benefits for up to 36 months. Please see the COBRA section of this web site or contact the Benefits Office. Please see the Continuation of Coverage section on this web site or contact the Benefits Office.

A spouse may be removed from your coverage if you are legally separated. Once removed, however, your spouse cannot be re-enrolled until the next open enrollment period. Please contact Sue in the Business Office to file an enrollment form within 60 days of the date of legal separation to remove your spouse from your coverage.

Under Internal Revenue Service rules, we cannot correct mistakes made by the employees at the time of enrollment. Also, changes cannot be made unless there is a qualifying change in family status. Please be very careful when selecting your coverage.

The benefits available through your spouse's employer must change in a significant manner as a result of their Open Enrollment in order to be considered a qualifying event. You must provide documentation from your spouse's employer of the benefits available prior to the Open Enrollment and the benefits available after the Open Enrollment for consideration of a significant change.

Yes, under certain circumstances, you may be eligible for continuation of coverage. please see the Continuation of Coverage on this website or contact the Benefits Office.

For a review of benefits that are available when you terminate your State employment, or one of your dependents becomes ineligible, please see the Continuation of Coverage section on this web site or contact the Benefits Office.

Food purchases for grading sessions is limited to pizza in order to reduce the staff time associated such purchases.

You must get a detailed receipt for the meal. Then give JoAnn the original receipt, list of attendees, date, location, and purpose. She will fill out a disbursement request and contact you when she receives your reimbursement check.

Your travel is covered by the campus travel regulations, with one notable exception—use of a U.S. carrier is not required for air travel. Foundation travel forms are NOT online yet, so please contact JoAnn for forms and further questions.

To place an order for a purchase, give JoAnn the information you have, including quotes, and she will prepare the purchase order to complete the purchase. To pay an invoice for membership dues, etc., forward the original invoice to JoAnn who will prepare the disbursement request to have it charged to your account.

If yes: hourlies are on a different pay schedule than salaried employees. Paychecks are for work dates two weeks prior to the pay period end date on your paycheck stub.

If yes (no matter how long ago), it is likely that your check went to your old department. Please contact Jodie Gray, she will verify and change your check code if necessary.

We are paid on a biweekly basis, every other Friday.

You need to complete a Tax Withholding form (W-4) form. You may pick up this form in the Business Office, or you can complete this form online and print it out. Submit the form to Jodie or Sue with an original signature (in BLACK INK). Note: this form cannot have any crossouts or mistakes. It takes 2-3 paychecks for the change to be processed.

To determine your bi-weekly gross salary: If you are a graduate assistant or 9 month faculty member, you can divide your Academic Year salary by 22 pay periods. If you are a 12 month faculty member, divide your Fiscal Year salary over 26.07142857 pay periods, or 26.142857 pay periods during leap year.
Once you have determined your biweekly, your net (take-home) pay is determined by the amount of taxes withheld and other deductions such as health insurance and/or retirement. On the average, you can expect about 25-30% of your gross income to be withheld for taxes, however this can vary. Health Insurance amounts will vary as well.

Yes, Direct Deposit is mandatory for employees hired after January, 2001, and is highly recommended for all other employees.

Complete a Direct Deposit form. You may pick up this form in the Business Office, or you can complete this form online and print it out. Submit the form to Jodie or Sue with an original signature (in BLACK INK). It takes 2-4 paychecks for direct deposit to begin. In the meantime, you will receive a real check and are expected to pick your check up in the Business Office no later than the Tuesday following Payday. Those checks left in the Business Office will be mailed to the address on the front of your check.

No, you must use a checking account.

If you have a mailbox in the mailroom, your deposit statement will be placed in your box on Payday. All salaried employees should have a mailbox. If you do not, you need to contact Jessica Montgomery . Some hourly students do not have mailboxes. In these cases, your statement will be kept in the Business Office. You are expected to pick up your statement by the Tuesday following payday. Those statements left in the Business Office will be mailed to the address on the front of your paystub.

You must complete a change of address form available in the Business Office or online. You must print this form and complete it in BLACK INK ONLY. Please turn the form in to Sue or Jodie.
All employees must complete a regular change of address form, and in addition, those on fellowships must complete a fellowship change form. If you have health insurance, you must also complete a benefits address form.

No, you must complete a separate change of address with the registrar’s office.

See Jodie Gray and a stop payment and trace will be placed on the check. Note that this can take several weeks, so be absolutely sure that your check is lost. If the trace shows that the check was not cashed, a new check will issued. If the trace shows that the check was cashed, you will be asked to verify your signature and submit an affidavit if you do not believe the signature is yours. Once the affidavit is received, a new check will be issued.

Using the FY08 GRA rates Breakdown the cost for a Step III GRA for the Academic year is $16,652. The cost for a Step III GRA for 40 hours in the summer is $8,759. Health Benefits for GRAs are estimated at 25% of the total salary. In this case the Health Benefits would be $6,353. The CALF fees for one year are currently $1,860. The tuition remission maximum is for 24 credits per year, ten credits each in the Fall and Spring semesters and 4 credits in the summer. The current charge per graduate credit is $427. The total yearly estimate for tuition remission would be $10,248. The total estimate for one GRA would be $51,143. Facilities and Administrative Costs (F&A or Indirect Costs) are currently at 50%. F&A costs are not calculated on tuition remission. In the case of one GRA the F&A costs would be calculated on $42,239. The F&A costs would be $20,486. The total estimated cost for a GRA would be $71,629.

Effective October 1, 2000, all proposals submitted to the National Science Foundation (NSF) must be submitted electronically via FastLane.

Go to the ORAA website and select 'Fastlane Registration', follow the directions for registering for FastLane.

If a faculty member has a 12-month appointment he/she can request up to 25% of their salary from research funds. If a faculty member is paid on more than one research account, 25% of their salary is the maximum that can be paid among the various research accounts.

Faculty members with a 9-month or 9.5-month appointment can request up to three months or 2.5 months of their academic year salary respectively from research funding. The one exception is NSF which will only allow a maximum 2 months summer salary to be paid from NSF awards.

Contact Vonnie Perkins x54179 or email vperkins@umresearch.umd.edu)

Yes, just give Kathy the monthly bill and she can use the Department credit card to pay the bill as long as you do not have cable charges. Comcast will not split the bill. If you do subscribe to cable and have your DSL line from the same company then you must pay the bill and bring in bill (3 months bills at a time) and you will get reimbursed or see email.

Yes. If you give Kathy the paperwork she will use the Department credit card and reallocate the charges to your start up/retention account.

No.  Travelers are not required to obtain meal receipts when using meal per diem. Any meals over the per diem rate require a receipt and justification. Approval must be obtained from the department chair.

No. Coach is the only travel allowed on research funds. Business class can be purchased using a gift account or foundation money. First class can be purchased on Foundation money with a written medical waiver.

Any transportation or transportation related expenses over $25.00 require receipts.

No.  Reimbursement is made after the trip is completed.

No.  Flight insurance is considered a personal expense.

No.  Travel approvals must go through the account manager in charge of the account where the charges will be placed.

Yes.  The "Fly America Act" requires that all FRS accounts with Federal funds involved use a U.S. Flag carrier.

This includes:
All FRS account numbers beginning with 01-5 and many FRS account numbers between 01-4-30000 and 01-4-33999
This excludes all gift accounts, Start-up money and foundation funds.

The Office of Research Administration and Advancement must also approve all travel using these accounts.

Yes. Please contact one of the agencies below. Once arrangements have been made, a Travel Request Form must be given to the Account Manager handling the account the travel will be charged to. Once the travel request is approved, the travel agency will be notified and reservations will be booked. Most reservations will be held 48 hours.

Omega World Travel
at 301-403-4282

Travel-On
at 304-403-4278

Globetrotter
at 301-570-0800

Yes. The single room rate and tax fees are reimbursable with original, paid, and itemized receipts.

Yes. Business related fax or telephone calls are reimbursable with receipts.

When you return from your trip, please complete a Travel Expense Statement form. This form, along with all of your receipts should be given to the account manager for the account where the travel expense should be charged.

No. You must use a US carrier unless you are using non-federal funds.

Airfare can be charged directly to an FRS account.
Conference and Registration fees can be charged on a Department Credit Card. Please see the Account Manager who is responsible for the account where the charges will be placed.
Hotel expenses can be charged to the Departments Diners Club Card. Please see the Account Manager responsable for the account where the charges will be placed.
See your account manager if you have other questions regarding pre-payment.