  So you’re thinking about writing a business letter to a company, and you want it to look very formal and serious. A business letter is not just any letter that you write to your grandparents, it has to be written with proper attitude. Since companies write tons of business letters to each other everyday, then there should be some sort of rules that we need to follow. For example, people might be reading letters all day, so you have to make yours stand out so it wouldn’t find its way in the garbage. Remember that you want to examine the letter as to whom you are writing it to. So you must consider the subject matter, as well as writing it as clearly as possible, and get to your point quickly.
I have seen many people babbling about nothing, and that won’t get you anywhere. Read on about different sections that must be presented in your letter. You have to start your letter very casually, and the first sentence must be probably very important, so take some time to think about it. Here are the sections that we’ll be talking about, don’t worry if you are not familiar with some of them: 1. Heading (Return Address) 2. Inside Address 3.
Salutation (Greeting) 4. Body (Paragraphs) 5. Closing with Signature Heading The heading should include your contact information that the reader will be able to see first. It should include you name, address, phone number, and date the letter was written, or send out. If you own a company, then you ought to put your company logo. You could also choose to put it after your closing signature.
Inside Address This is probably serves the same purpose as the heading, except that it has the recipient’s contact information. Make sure that your inside address contains the reader’s name, position, company/organization, and full mailing address. Make sure that it’s left justified. Salutation Any kind of letter, especially a business formal letter should include some kind of greeting to the reader. Try as much to make it personal rather than putting company’s name. For example, the reader would be very much obliged if you put Dear Dr. Green… rather than Dear Reader… To make it look even more professional, put a colon instead of a comma, even though it looks different.
I saw hundreds of letters that have commas, and that usually means that the letter is not proficient. Using a colon is professional, and right in English terms. Some common salutations are; Dear Sir or Madam: Dear Reader: To Whom it May Concern: Dear Ladies and Gentlemen: Dear [Company’s Name]: Body The body is the information section, where you talk about the purpose of your letter, and so forth. A classic cover letter has three paragraphs, opening, central point, and wrapping up to finish. Try to keep it maximum one page for best results. At the end of the letter, make some sort of a point on how to contact you.
Make sure to clearly state the purpose of your letter as the most important idea, and support it. Making lists looks very casual, so if you see an opportunity such as a procedure, or a list of items, use it. Remember to leave spaces between paragraphs. Finishing Up… Remember to close your letter very casually. Examples of common closing formal letters include: Sincerely, Best regards, Yours truly, Don’t forget to capitalize the first letter. Include your signature, and type in your name at the bottom.
Reference: urlLink http://writing.colostate.edu/references/documents/bletter/ urlLink http://owl.english.purdue.edu/handouts/pw/p_basicbusletter.html urlLink http://rwc.hunter.cuny.edu/writing/on-line/b-letter.html urlLink http://www.smcps.k12.md.us/mbms/writing/ltrforms.html urlLink http://writing.colostate.edu/references/documents/bletter/ 
